My Getting List Manager Analysis Of Outlook & Pocket Informant
Tuesday, April 29, 2008
I recently read a post by Kelly Forrister "What makes a good Getting list manager?" But it wasn't until I read Eric Mack's analysis of her post that I made the connection that I should evaluate what I do.
Here is the criteria:
- Sorting lists by context
- Ability to assign a due date
- Portable for on the go access
- Easily accessible
- More attractive to you than repelling
- Doesn't force priority codes
- Place to capture additional notes
- Ability to search and sort in various ways.
- Robust enough to handle all of your stuff.
My system for handling Getting Runway "Next Actions" is an IBM X61 TabletPC with Windows Vista running Outlook 2007 teamed up with an AT&T Tilt with Pocket Informant 8.
As I read through the list, I find that Outlook + Pocket Informant do the majority of the items pretty straight forward for me: sorting (#1); due dates (#2); easy access (#4); search & sorting (#8); and capture notes (#7) Neither seems to force priority codes (#6) but offers them if you want them.
I gain portablilty (#3) not so much from the list manager software but more from the platforms. The IBM X61 is the best PC laptop I've ever had, and I have it with me nearly all the time I need it. Outlook is usually always running and usually only a click or pen gesture away. If I'm going some place without my X61, then I have a good sync with the AT&T Tilt Windows Mobile Phone so I don't miss many @phone, @store, etc items. Using this setup to capture is pretty straight forward, but I actually use a combo of 3x5 cards and Moleskine for the most of my capture which is probably a topic for another post.
The part that is probably completely personality preference is #5: 'is this attractive enough to you to use it or not? ' It is probably also one of the most important questions that you need to tackle or you'll have a hard time getting things done.
What works for you?