While flying back from Germany this summer, this picture was in the Lufthansa magazine:
Back in the day the David Allen Company would sell physical products like planners, file folder systems, inboxes, etc. One of the last things I bought from them before they stopped selling physical products was their ORANGE mesh travel folder system.
- IN - Your mobile inbox just like in your office at home and work.
- TO OFFICE - Items that need to get back to your office.
- TO HOME - Items that need to get back to your home.
- ACTION SUPPORT - Anything that you currently physically need to complete PROJECTS or NEXT ACTIONS.
- WAITING FOR SUPPORT - Physical items or reminder notes of items you are waiting for someone else to complete.
- READ/REVIEW - Items you want to read or review while being mobile.
Based on my needs, I have added two additional folders:
- REFERENCES - Key references I want to have with me while mobile. For instance physical copies of the GTD Mastering Workflow Series Methodology Guides.
- CALENDARS/CONTRACTS - Print out of key yearly work and family/school calendars. And then a select list of phone numbers and emails I might need to reference if I don't have my phone.
These could be duplicated today with a good label printer and quality plastic file folders.
I recently attended for work the Manager Tools M Conference from October 9-10, 2019 in Dallas, TX.
I made a deliberate decision to not check my work email from just before the beginning of the conference on Wednesday, Oct. 9 until I got to the airport on the evening of Thursday, Oct. 10.
My main motivation for this decision was because I wanted to stay as focused as possible on the conference content, and the people at the conference.
I should also point out that before walking into the conference on Wednesday morning my work email Inbox was empty.
In addition, I would also like to say my only motivation for writing this blog post is to validate that getting your Email Inbox to Zero can happen.
If you read through the whole post, I didn't get every email with a Next Action or Project done. All I did in David Allen's Getting Things Done (GTD) terms is (1) Capture, (2) Clarify, and (3) Organize.
Once at the airport: I VPN'd into work; downloaded all my email on the server to my "Clarify" folder in Outlook; and went into airplane/off-line mode.
During the first two hours on the plane on my way back to San Diego I cleared my Inbox.
I had 213 emails to process: ten were calendar invites; 24 were quick email replies (less than 2 minutes), 51 turned into Next Actions (three of which started new Projects), 23 were Reference, and the rest were Trash.
After I sync'd up email the next day (Friday morning) I had 28 new messages. Four of them were calendar invites, and four of them I had to Read (less than 2 minutes) and then Trash as they weren't worth keeping for Reference. The rest I just Trashed after reading the email title and first line of the message. No new Next Actions or Projects.
So, it is doable. It takes practice and making it a habit. Here is a link for more information on GTD coaching and teaching.
Things are going pretty darn good. Not back to 100% but I'm not sure that is totally possible. Just did a Sprint Triathlon on Sunday, Sept. 29 (500m swim, 17K bike, & 5K run). I was slower than I wanted, but I finished, didn't get hurt, and didn't finish last in my age group!
Several things going on related to #gtd:
- I taught two GTD classed in DC (#12, #13) in September 2019. It was a lot of fun, but I'm not going to try to teach two back-to-back classes in the future.
- David Allen recently released a new "workbook" for GTD -- I highly recommend it if you are new to GTD, or maybe you need some help in getting GTD to work for you. I especially like the extra video content.
- I recently recorded a guided weekly review and posted the audio.
Technology & Tips
I have had a "free" version of Plex Server running on the home network to serve up digital movies, photos, and music for several years. The free version is a solid product. But recently I upgraded to a version that enables access to our family's collection of media remotely while not on our home network. Wow! Very nice! Especially when you are on travel. No more copying down files before going on a trip. Just get what you want, when you need it, while on travel.
If you get to New Orleans, then I highly recommend you visit the World War II / D-Day Museum:
I am definitely ready for the 2019 Baseball Playoffs. It should be a great October.
Quote I'm Thinking About
“I have nothing to offer but blood, toil, tears and sweat.” - Winston Churchill
Health Update (Bulged Disk & Bike Injury)
Things are going pretty well since my last update in July. My current "perfect" weekly workout routine is: 30 minute run (Mon, Tue, Thu, Sat); Pilates & swim (Wed & Fri); and bike & swim (Sun). Also usually every day starts off with a 30-40 minute set of stretching, rolling, and core exercises.
Christy and I had a good time on the July 4th doing the 10K Old Pros in Scripps Ranch, and the kids did the Fun Walk/Run. It was the first time I have run more than 5K in over a year. My time was slow, but it felt good and nothing broke!
In July, Christy and I had a weekend trip up to Napa for a wedding. It was a lot of fun, but I would not recommend flying in/out of San Francisco International Airport because of the traffic coming/going to the Napa area. It was pretty bad. Recommend considering Oakland airport or Sacramento airport for visiting Napa.
When we were up in Napa we had some great beers at Field Work Brewing:
In August, Christy and I made our regular trip to #hackersummercamp in Las Vegas for Def Con 27 (2019). I go to the conference during the day, and Christy gets time to read and relax. Then we get some dinner & craft beers, and binge watch a show in the evening. In previous years it has been Homeland & Game of Thrones. This year it was Season 1 of Westworld. You can get a copy of this year's Def Con conference report here: https://www.technewsradio.com/2019/08/def-con-27-notes-references.html.
We also took Spencer, Carson, and some of Carson's friends up to Universal Studios in early August. While they were at Universal Studios, Christy and I explored Griffith Park - hiking, multiple location sighting of the Hollywood Sign, seeing great views from the Observatory, checking out some outdoor movie sets (for instance the Bat Cave!), enjoying the Autry Museum Of The American West, and had a great lunch at the Crossroads West Cafe. If you have never been, I recommend it -- you can almost forget you are in LA!
Honoring My Mom
Also in the beginning of August my sister and her kids came down to San Diego for the weekend. We had a wonderful time remember our Mom and spending quality time together - including a harbor cruise.
Getting Things Done (GTD)
Several things going on related to #gtd:
- I taught two classes this summer at work - one at the end of July (Class#10), and another at the end of August (Class#11). I'm going to be teaching at least one and maybe two courses in the DC area in September.
- David Allen had a great presentation about "building the ultimate GTD application" at the #GTDSUMMIT, and I summarized all the content - video, audio, and documents - on my blog ---- LINK!
- I am also very excited about the new book "GTD for Teens." It is very approachable for teens, and young adults. If you aren't a big reader (and like lots of pictures), then maybe this version is for you!
Technology & Tips
My trusty work Samsung Galaxy S8+ recently had an issue where it appears that the battery was expanding, and causing a gap to grow on the side. I was able to get a replacement new phone - Samsung Galaxy S10+. I'm really enjoying this new phone. Here are some setup recommendations and tips that I ran across during my setup:
Some plans are starting to come together:
- Work trip to DC.
- Work trip to New Orleans.
- Sprint Triathlon at the end of the month.
Quote I'm Thinking About
"Simplfy, simplfy, simplfy ... Simplicity of life and elevation of purpose." - Henry David Thoreau
I've also been carrying it around with me just about everywhere I go, and I have found the pictures to be so much better than my Samsung Galaxy S8+.
I recently read this review on Wired about the Sony RX 100 VI. I agree with most of what is written in this review, but I haven't seen the poor low light performance reported or the overheating at 4K video (I haven't tried to do 5 minutes of recording to be honest. At the most 30-45 seconds at a time).
I posted some of my pictures taken at the GTD 2019 Summit in Amsterdam on Google Photos (most of them are mine, a couple are from the official photographer who used a different camera body and lens). Most of these were in low light.
The Getting Things Done (GTD) 2019 Summit was held in Amsterdam from June 20-21, 2019. We had already purchased our airplane tickets by the time I confirmed I was able to attend, so we ended up re-arranging and making some adjustments so I could attend, Conrad could still get to his major city requests, and Carson could fly home but still spent time in Germany, Belgium, Normandy, and Paris. It was an answer to prayer that it all worked out.
The conference was amazing! I still need to summarize all my notes, but here are some links to some online content about the conference:
- My Google Photos
- David announced his perfect GTD Tool
- GTD Teens book was discussed in several sessions
- Martin Haagen's thoughts about the summit
- Scoro at the summit
- Arif & Ali's thoughts after the summit
- Twitter #gtdsummit
We arrived in Rome late in the afternoon on Monday (June 17, 2019) and made it to our AirBNB via a reserved driver. This worked out great as our time in Rome was actually the shortest overall at this point. The driver was waiting for us as we left the luggage area and drove us straight to the AirBNB.
Here are some pictures of our AirBNB. I would recommend staying there again. The location was good and it had a good kitchen and sleeping arrangements for us.
Our second day Tuesday (June 18, 2019) consisted of the following events:
- The outside of the Vatican
- Walking to the Vatican and then to the Colosseum
- Pictures around the Colosseum
- And more walking in Rome
- Dinner in Rome (2nd Night)
On Wednesday morning we got up pretty early and made our way to the airport again using a reserved driver. We had a relatively early flight to Amsterdam and we had read things could be problematic at the Rome airport. In our case it was not and things went very smoothly.
Today (Monday, June 17, 2019) is our big travel day - Carson flies home to San Diego from Paris; and Steve & Conrad fly off to Rome (and then on to Amsterdam, Berlin, & back to Frankfurt to fly home to San Diego on Monday, June 24, 2019).
The trip from our hotel in Paris (Hôtel de Roubaix) to Charles de Gaulle airport was a straight forward train/metro ride (RER B). It took less than an hour and wasn't very crowded.
Carson made it through security and then customs on her own in Paris but it took much longer than we had anticipated. She was successful in flying home on United from Paris to Washington, DC and then on to San Diego.
Once Carson was airborne we made our way to a smaller terminal to fly down to Rome via Vueling Airlines that was booked via CheapOAir.
The trip down was uneventful and we got to Rome without any issues. Our Airbnb host reserved us a driver who was waiting for us and we made our way to our Airbnb in Rome pretty efficiently. After checking in we managed to do some city exploring and get dinner before bed (see next post).
When we arrived in Paris it was still late mid-day (trip summary), so after dropping off our stuff at our hotel (Hôtel de Roubaix) we started walking toward the Seine and then towards the Effiel Tower.
We had lunch at L'Etoile 1903 near Arc de Triomphe. The only picture I took was of the beer (I think we were super hungry and just started digging in before a picture could be taken):
Just before dinner though, I was able to meet up with Rolf Potts (travel writer) for a quick picture. He was in Paris at the same time teaching a class on writing. I've been listening to Rolf's podcast for some time -- Deviate. Some of his podcasts actually inspired parts of this trip.