Steve Holden's Blog

Two Weeks Into Moving To Obsidian As My GTD System

Introduction

About two weeks ago I decided to move my personal David Allen's Getting Things Done (GTD) system (aka "External Brain/Trusted System") to Obsidian.md (a "free" personal knowledge management application -- note I previously thought that Obsidian was open-source but it is not).

I don't have a huge set of reasons for the switch, it just seemed like something I was very interested in doing after testing Obsidian over the last 6 months for writing, note-taking, organizing, etc.

My previous personal system was Nirvana (for everything GTD-related, but Reference), and Google Keep (for Reference). This system was up and running from January 2019 until now.  Before that, I had a customized GTD-system in Google Keep. The full Google Keep system was ~5 years old.  Before that, it was all Microsoft Outlook-based. 

My work GTD system is Microsoft Outlook based with all my References in Microsoft OneNote or in the Windows filesystem.

Setting Things Up

My first step was to relieve my concern about being able to work across all devices.  So, my first three next-actions were:

1. Get Obsidian working in Linux on my Chromebook.
2. Get Obsidian working on my Windows 11 Desktop.
3. Sync those two systems using Google Drive.

This was pretty straightforward and was probably working seamlessly in less than 10 minutes.

Then I had to figure out how to get things to work on my Android Phone and Apple iPad:

1. First I tried an Android sync tool called Folder Sync, but the changes were not very dynamic.  I had to force a sync from the application before I'd see any updates in Obsidian.
2. Then I realized for the Apple iPad, the options for syncing seemed to be limited to two: Apple iCloud or Obsidian Sync (paid service).  With my primary data files on Google Drive, it seemed like Obsidian Sync was the better option.
3. So I paid for Obsidian Sync (to get both Android & iPad sync going).  I can report that this has worked very well, I've had no issues, and it is very responsive on both my Android phone and my Apple iPad.  Definitely worth the money.

Learning

Now that I could trust that data would be synchronized, and available no matter which device I was using, I just started learning more about what other people have done:

• Reading up on GTD related posts on Reddit.
• Watching the following YouTube subject matter experts (SMEs):
  • Linking Your Thinking.
  • John Mavrick.
  • Obsidian & GTD Video Search on YouTube.
• Signing up and reading through this excellent weekly newsletter.
• Reading through all the Obsidian documentation.
• Reviewing Markdown formatting options.

The current setup is pretty minimal after migrating my current Tasks and Projects from Nirvana, and my current active Notes (Project Support, References) in Google Keep.

Future Projects To Work On

I have used this tool -- keep-it-markdown 0.4.3 -- to migrate all my notes out of Google Keep into .md files to Google Drive. However, I still need to import those into Obsidian.

I also need to migrate a couple of lists in Nirvana -- Later & Someday/Maybe -- to Obsidian.

There is also an effort to figure out if there are other Obsidian plugins, themes, or templates I should be using.

Questions, comments, suggestions, etc. welcome!

Upgraded My Personal Solar Setup

Last Spring 2021, I made a decision to upgrade our beach camping solar power options by picking up this setup from Jackery:

Portable Power Station Explorer 240 + SolarSaga 100W Portable Solar Panel

And then in June, I had this idea why not use this setup at home day-to-day to power up the following devices (vice using a power plug), and stay off the grid:

• Samsung Galaxy S10+ (cellphone)
• Garmin Fenix 3 HR (watch)
• iPad Pro 11‑inch (2018 tablet)
• Apollo Wearable
• Go Pro Hero 4

So, since June I have not plugged any of these personal devices into a home power plug that was pulling power over the grid.

However, I was starting to notice that the Jackery solar panel was starting to take some sun/weather damage. So I did some research, and upgraded to:

Renogy Solar Panel + SolarEnz Solar Connector

The Renogy panel is significantly more weather resistant and should allow me to re-charge the Jackery with the SolarEnz cord much easier.

This is working great.  I'm very happy.

All product links are to Amazon.

GTD Tip: Moving Content Someday/Maybe Items Into A Different List Manager

My current personal external Getting Things Done (GTD) brain/tool is Nirvana.  I recently decided to move some of my "content" related items in my Someday/Maybe list to external list options in tools that are native for that type of content.

For books I moved them to an Amazon Book Want To Read List.  This is using Amazon's Wishlist option.

For movies and TV shows, I am using the Watchlist feature in IMDB.

One of the benefits of this approach was it got each of these content types into a more "non-text" list in Nirvana with more visuals, and it helped to speed up my review of my Someday/Maybe items during my GTD Weekly Review.

I also have a Wishlist on Amazon for physical things I might want to purchase.  When something new comes a long that looks interesting, but I don't know for sure that it will be useful, I put them in this list.  And then I review it every month or so to see if any items are really something I need.  Not just something I wanted at the spur of the moment.

If you have any suggestions on other types of list tools for content, then please let me know.

Near Real-Time Tracking

You can find out what I'm up to in near real-time via: Twitter (@sholden) Instagram (@sholden), or Facebook (sholden). I also recommend checking out my AztecMedia.net produced sites: Chvrches Fan Podcast (@chvrchespodcast), ThePodCraft Beer Show (@thepodcraft, @techguysteve, Untapped, @techguysteven); Tech News Radio (@technewsradio), Air Gapped Networks (@airgapnet), Jersey Boys Podcast, and Veteran Stories. [Updated: May 9, 2021]

Thoughts & Tips for May 2021

This photo is part of my Blurry collection.

CURRENT HAPPENINGS

All but one of us is vaccinated. Guess which one? Ha Ha! #stay_home_if_sick, #wash_your_hands, #social_distance, #wear_a_mask

Christy and I had a great 2nd retreat to The Oaks to celebrate our 27th Wedding Anniversary.  It was super reflective and restful.  Here are some photos!

I recently did a Getting Things Done (GTD) related presentation to Manager-Tools' M Conference attendees alumni group.  Here is more information about the presentation with an offer to present to other groups or organizations that are interested in productivity.

My work did a virtual Spring Break scavenger hunt (above are some of the photos).  It was super fun and collaborative with friends & family helping out. It was also nice to get out-and-about little bit more. I highly recommend doing something like this if you have the opportunity.

LOOKING FORWARD TO

Carson is going to be graduating high-school soon, and has decided to go to Long Beach State to study nursing.  We are very proud and excited for her upcoming college season.

Summer vacation plans seem to be coming together: Mission Beach beach house rental, back to The Oaks, Def Con (Las Vegas), and camping at San Elijo State Beach.

I am hoping that my friend's D&D session (mentioned in previous posts) will get us through this epic battle I have been DMing for months, and on to a new "underwater" related adventure created by our other DM Darren.

TECHNOLOGY, TIPS, & SUGGESTIONS

Here are some greate Windows 10 tips from ZDNET. The one about the new Clipboard History is especially useful as I have had to use a 3rd party tool to do this in the past.  To open Clipboard History, press Windows key + V. Neat!

I have been experimenting with these Rode Wireless Go Compact Microphone Transmitter & Receiver Systems for The PodCraft Beer Show.  So far they are working well, and they definitely decrease the amount of gear I need to drag to each recording.  I think they are also making the conversational style of the podcast easier to record, and edit on the back end.  I'll probably do a future full review, so standby for more information.

Engadget's article on "Google makes it easy to jump back to the search box by pressing '/' -- The new shortcut makes it easier to refine your search results." should enable you to quickly expand searches to include addition terms.

I knew how to schedule the release of emails, but this article from Wired describes how to do this on Apple iOS devices and on Google Android devices for text messages.  Super handy to know.

QUOTE I'M THINKING ABOUT

“There is nothing so useless as doing efficiently that which should not be done at all.” - Peter Drucker

Thoughts & Tips for March & April 2021

This photo is part of my Blurry collection.

CURRENT HAPPENINGS

All is good health-wise and no major COVID-19 impacts.  We are looking forward to vaccines. #stay_home_if_sick, #wash_your_hands, #social_distance, #wear_a_mask

Some how I didn't get around to a February post.  Things have been pretty focused at home (taxes, CISSP Continuing Education (CE) credits, ThePodCraft, etc), and work (new role) which is probably why it never got to the top of the priority list.

LOOK FORWARD TO

Our visit to the The Oaks (our photos from our 1st trip) to celebrate our 27th Wedding Anniversary is coming up soon.  And I am going to be taking some annual leave from work the first full week of April just after Easter.

I continue to be Dungeon Mastering (DMing) for my Dungeons & Dragons (D&D) group.  We have been slogging through the "epic" battle over 5 or 6 sessions (3-4 hours of real-time) to play 5+ minutes in game time (each turn has been 6 seconds long). I think the "snatch-&-grab" adventure I was planning is going to be something to do later, as our other DM is ready with his next adventure.

TECHNOLOGY, TIPS, & SUGGESTIONS

Wired recently published some great Gmail tips that are worth reviewing if you are a Google Gmail user.

I learned a few things about how to better use Virtual Desktops on Chrome OS in this article.  I am currently using four: Main, GTD, Social, & Media.

I am not much of a wine drinker but I thought this graphic I found on Reddit to be helpful enough that I saved it into my REFERENCE library in Google Keep:

I believe I have a pretty good online password strategy.   Here are some times related to cracking common password patterns.  This is why your passwords need more complexity as of 2021.  The bad news is that every year going forward the time to crack passwords is going to get less as processors/memory/storage/cache/technologies/approaches/etc. get better:

I have been using LastPass for several years (paying customer), and I still find it to meet my needs: works across many devices, Family Plan, easy to have different passwords per site, and complex generated passwords can be customized.

QUOTE I'M THINKING ABOUT

“If you don’t like something change it; if you can’t change it, change the way you think about it. - Mary Engelbreit

Thoughts & Tips For February 2021

This photo is part of my Blurry collection.

CURRENT HAPPENINGS

January seemed to be on cruise-control here at our home.  All is good health-wise and no major COVID-19 impacts.  One super great blessing is that Christy's school where she teaches has been able to hold classes since September with no major issues.

The attack on the Capital was horrific. It is shocking to me that so many in the Senate and the House are so supportive of the Cult of Trump. I'm not confident much will change with the impending Impeachment #2.

The kids are back in school, and we are back to juggling spaces, times for video calls, etc.  But we are getting pretty good at that!

LOOK FORWARD TO

Conrad is turning twenty-two this month and seems to be enjoying SDSU. He and a friend did a fun video recently called "The Shed" (YouTube)!

It looks like Christy and I are going to be headed back to The Oaks (our photos from our 1st trip) in April which should be a great retreat as we celebrate our 27th Wedding Anniversary.

I am going to be Dungeon Mastering (DMing) for my Dungeons & Dragons (D&D) group two little side adventures over the next month or so. One is an "epic" battle and another is going to be a "snatch-&-grab."

TECHNOLOGY, TIPS, & SUGGESTIONS

Here is a great visualization of the Pomodoro Technique for breaking up focused work into time slices that I've found to be pretty effective especially when working a big project:

I also ran across this graphic on tips for camera settings that I've saved off in Google Keep for easy access:

This article -- "Comic-Con 2019: Former CIA agents explain 6 ways to conduct and evade surveillance" -- has some technology tips worth reading from a perspective of how to be more private and secure with your phones and devices.

QUOTE I'M THINKING ABOUT

“If you don’t like something change it; if you can’t change it, change the way you think about it. - Mary Engelbreit

Thoughts & Tips For January 2021

This photo is part of my Nature Collection!

CURRENT HAPPENINGS

Over the past month we have been celebrating outdoors & socially distanced the Holidays, Christmas, and New Year's Eve. Best of all is that we continue to be blessed with a hedge of protection with regards to COVID-19 and health in general.

Unfortunately I do have some bad news -- on Saturday morning (December 26) we found out our elderly black lab Kaley escaped our yard, and we have not been able to find her.  We are all very concerned and sad.  But we continue to hold out hope she will be found:

SUPER FUN ADVENT CRAFT BEER CALENDAR

Chris and Charlie -- the hosts of ThePodcraft Beer Show -- gave me this awesome customized Advent Calendar filled with twenty-four excellent craft beers:

You can see photos, descriptions, and top 3 list here!

HOLIDAY SCAVENGER HUNT

The NAVWAR Enterprise had a fun virtual scavenger hunt for employees and their families over the weekend of December 18-20, 2020.  The family had a good time working on it.  We didn't finish in the Fastest Top 30, but we got everything done!

TECHNOLOGY, TIPS, & SUGGESTIONS

If you are looking for a great coffee mug, tea kettle, desk/garden creatures, or unique stickers/t-shirts/etc. then check out Skeletal Dropkick!  I am enjoying my new Bear Mug, and custom D&D stickers!  I also got an original custom drawing on my box! FUN!

If you are doing "family" tech support for folks on multiple platforms, then check out the free Chrome Remote Desktop tool from Google.  It works cross platform, and also works on Chromebooks.  I personally use this nearly on a daily basis to get from my Chromebook to my Windows 10 PC for Windows-based activities.

This site puts some things in perspective on what has changed since you were born - https://neal.fun/life-stats/. It includes a lot of positive data, and not so much on data that might be controversial, but definitive worth trying out.

This great calendar visualization of 2021 continuous year from Kairos Cognition (a productivity consulting & consulting firm associated with David Allen's Getting Things Done) inspired me to create my own version in Google Docs which I published in PDF.  This is what mine looks like:

In discussing this continuous year calendar on the GTD Connect forms, a fellow member shared his own horizontal version.  I copied it (PDF) and here is what it looks like:

QUOTE I'M THINKING ABOUT

“Have you ever noticed that anybody driving slower than you is an idiot, and anyone going faster than you is a maniac?” — George Carlin

Thoughts & Tips For November 2020

This photo is part of my Wood Collection.  Also check out  my Nature Collection!

CURRENT EVENTS

It is quite a blessing that we continue to be healthy on the COVD-19 front. We continue to be vigilant and focused: #wear_a_mask; #wash_your_hands, #social_distance, and #stay_home_if_sick. 

My candidate for President of the United States in 2020 continues to be Jo Jorgensen. Hopefully the Presidential election will not end up with a lot of legal battles, and the country can come together on whomever wins. We need to change the narrative about how to disagree agreeably, debating with facts & science, and stop the militarization of politics and public discord.

OTHER THINGS THAT ARE GOING WELL

• The PodCraft Beer Show has had a lot of great craft beers recently. Fun times.
• D&D game play continues and is super fun.
• I had two Getting Things Done (GTD) classes in October - one virtual and one in-person.  They both went pretty well.  The virtual one still needs some debugging.

HEALTH EXPERIMENT

I've been doing a 28-day glucose test using LEVELS.  I learned about the offering via this podcast that Kevin Rose had with Josh Clemente -- "Why track your glucose levels?".  A couple of things I've learned with my intermittent fasting routine:

• Fruit, juice, etc. (anything with sugar) shouldn't be in the first hour of my eight hour eating window.
• Yoplait yogurt tastes great, but that is probably because of the sugar which nearly always spikes my glucose.
• I can keep my glucose levels less "spikey" if I eat my normal fruit serving in two half-settings spread out over 15-20 minutes.
• Looking more at labels of things trying to add food items with less sugar.
• Walking or riding my bike after eating keeps my glucose levels more "flat."
• IPAs, Pale Ales, Lagers, etc. don't seem to increase my glucose levels.  All the new stouts, fruit beers, and some sours with a lot of fruit that I've now trying because of ThePodCraft do "spike" my glucose levels.
• Gin & tonics, & bourbon do not seem to increase my glucose levels.

TECHNOLOGY, TIPS, & SUGGESTIONS

If you need to export your Google Keep notes, then here is how to get them out in individual HTML files => TIP!

Another good tip if you are using a Chromebook:

Another good Chromebook tip is to make sure your Downloads directory in Chrome is not the Downloads directory on the local drive of the Chromebook.  I recommend switching it to a folder in Google Drive.  If you ever have to Powerwash your Chromebook back to factory reset, then you will more than likely not lose any data.

QUOTE I'M THINKING ABOUT

"If we have 6 hours to cut a tree, the wise will use 4 hours to sharpen the axe." - Abraham Lincoln

Thoughts & Tips For October 2020

This photo is part of my Wood Collection.  Also check out  my Nature Collection!

CURRENT EVENTS

We are AOK on the COVD-19 front.  We continue to be vigilant and focused: #wear_a_mask; #wash_your_hands, #social_distance, and #stay_home_if_sick.  

My candidate for President of the United States in 2020 continues to be Jo Jorgensen. I think she would have been great in the 1st debate (#letherspeak, #letherdebate), but that didn't happen.  I think the Presidential Debates need to move back to a non-partisan group like League of Women Voters as the Presidential Debate Commission is just run by the Republican & Democratic parties with no interest in real republican democracy and a free marketplace of ideas.

Christy and I had a wonderful opportunity to do a self-guided retreat with COVID-19 protections at The Oaks the last weekend in September. It was an amazing weekend -- where we were able to relax, connect, and grow. Here are some photos of the amazing facilities and grounds.  And here are some pictures of nature from around the area.  Highly recommended!  If you have any questions, then please let me know.

I also managed to record the event bell on the last day.  There are two versions.  One with little changes from the original recording:

And another where I tried to clean up the audio a little bit:

OTHER THINGS THAT ARE GOING WELL

• The PodCraft Beer Show continues to put out weekly shows.  It is a lot of fun.
• Still playing D&D. It is also a lot of fun.
• I taught a socially distanced -- with additional COVID-19 protections -- Getting Things Done (GTD) class at work in September.  It went pretty well.  Next up is a virtual GTD class in early October.  That is going to be a learning experience!

EXPERIMENTING WITH MEDITATION

I'm still enjoying my emerging meditation practice. I got a couple of emails about my meditation post from last month, and the benefits others have had with meditation. The Oak app that I have been using to help me build out my practice has three main functions  (HOME, COURSES, GROWTH):

Under the HOME you will see (I use the Meditate > Unguided):

And under COURSES you will see (at the time of this post) just one available course (but more are planned):

If you press on GROWTH you will see your personal tracker on how you are doing by day.  I can see my current streak and my longest streak for Meditate > Unguided since this the only one I am using at this time.  It is pretty simple and well designed.  I recommend it if you are looking for something to experiment with.

TECHNOLOGY, TIPS, & SUGGESTIONS

My favorite audio editing program is still the open-source application Audacity.  It works on Macs, Windows, and Linux.

The two days a week I am riding my bike with a stationary-trainer on our backyard porch, I am nearly always watching videos from this You Tube channel Indoor Cycling Videos. They are excellent!

For the last month or so, I have been trying to look at my Getting Things Done (GTD) Next Action lists and my Projects list as something doable in the next 7 days.  So far, I've seen more throughput in completing more projects and tasks.  Items that are outside of 7 days are moved to the Later list in Nirvana for my personal system, and a similar Next Actions (Later) list in Microsoft Outlook Tasks for my work system.  These Later lists are then reviewed using  a lens of -- "is this doable in a month" -- and if the answer is "No", then the item moves to Someday/Maybe.  This has definitely increased the number of "Someday/Maybe" items, but that has been manageable since I am reviewing them once a week during my Weekly Review.

QUOTE I'M THINKING ABOUT

“Having resentment against someone is like drinking poison and thinking it will kill your enemy.” ― Nelson Mandela