Thoughts & Tips For November & December

Joel-jasmin-forestbird-xzPMUMDDsfk-unsplashPhoto by Joel & Jasmin Førestbird on Unsplash

REFLECTIONS

  • The 2019 Baseball Playoffs in October were awesome. Congrats to Washington Nationals for winning the World Series.
  • October 31 was a very sad day for me and my family.  It was one year ago that my Mom passed away. I really miss her a lot.
  • Christy had a teacher's conference in Palm Spring the weekend before Thanksgiving and I was able to tag along. It was very relaxing and we had some great food.
  • Thanksgiving this year was excellent.  It rained a lot so we did not play our annual Thanksgiving Two-Hand Touch game.  Hopefully we will get to play on Christmas.

CHVRCHES

20191102_183729-COLLAGEMy favorite band was in town in early November.  It was a great concert.  Some thoughts on the show at CHVRCHES FAN PODCAST.

TECHNOLOGY AND TIPS

Two big conferences I have attended in 2019 -- GTD Summit & M Conference -- have stressed the need for quite and solitude in our daily lives.  Doing so increases effectiveness and productivity.  This article on "Solitude and Leadership" is definitely worth reading or listening to the audio version.

Some tips on how to make your iPhone more productive.

Looking for some a secure phone option that isn't mainstream?

Some other tips:

FUTURE STUFF THAT I AM EXCITED ABOUT

  • Christmas!

QUOTE I'M THINKING ABOUT

"No man steps in the same river twice" - Heraclitus

I also found all these great quotes from the start of each Star Wars: The Clone War Series.


Notes From Manager Tools M Conference 2019

M-Conference-GraphicHere are my PDF notes from the Manager Tools M Conference held in Dallas, TX from October 9-10, 2019.

I think the notes speak for themselves.  This was an amazingly effective use of my time.

I will be getting a return on investment throughout the rest of my professional career, and then probably even more once I retire.

If you are interested in attending in 2020 then Manager Tools wants to hear from you!

I didn't take enough photos, but here are what I got via Google Photos.


My Travel Folders

Back in the day the David Allen Company would sell physical products like planners, file folder systems, inboxes, etc.  One of the last things I bought from them before they stopped selling physical products was their ORANGE mesh travel folder system.

Mobile File System GTD Nov2019It consists of the following folders:

  • IN - Your mobile inbox just like in your office at home and work.
  • TO OFFICE - Items that need to get back to your office.
  • TO HOME - Items that need to get back to your home.
  • ACTION SUPPORT - Anything that you currently physically need to complete PROJECTS or NEXT ACTIONS.
  • WAITING FOR SUPPORT - Physical items or reminder notes of items you are waiting for someone else to complete.
  • READ/REVIEW - Items you want to read or review while being mobile.

Based on my needs, I have added two additional folders:

  • REFERENCES - Key references I want to have with me while mobile. For instance physical copies of the GTD Mastering Workflow Series Methodology Guides.
  • CALENDARS/CONTRACTS - Print out of key yearly work and family/school calendars.  And then a select list of phone numbers and emails I might need to reference if I don't have my phone.

These could be duplicated today with a good label printer and quality plastic file folders.

You can still get a good amount of GTD material in electronic format like planner templates, methodology guides, workflow map, etc...


Inbox Zero - It Is Doable - Example #1

Inbox-zero.email
I recently attended for work the Manager Tools M Conference from October 9-10, 2019 in Dallas, TX.

I made a deliberate decision to not check my work email from just before the beginning of the conference on Wednesday, Oct. 9 until I got to the airport on the evening of Thursday, Oct. 10. 

My main motivation for this decision was because I wanted to stay as focused as possible on the conference content, and the people at the conference. 

I should also point out that before walking into the conference on Wednesday morning my work email Inbox was empty.

In addition, I would also like to say my only motivation for writing this blog post is to validate that getting your Email Inbox to Zero can happen. 

If you read through the whole post, I didn't get every email with a Next Action or Project done.  All I did in David Allen's Getting Things Done (GTD) terms is (1) Capture, (2) Clarify, and (3) Organize.

Once at the airport: I VPN'd into work; downloaded all my email on the server to my "Clarify" folder in Outlook; and went into airplane/off-line mode.

During the first two hours on the plane on my way back to San Diego I cleared my Inbox. 

I had 213 emails to process: ten were calendar invites; 24 were quick email replies (less than 2 minutes), 51 turned into Next Actions (three of which started new Projects), 23 were Reference, and the rest were Trash.

After I sync'd up email the next day (Friday morning) I had 28 new messages.  Four of them were calendar invites, and four of them I had to Read (less than 2 minutes) and then Trash as they weren't worth keeping for Reference.  The rest I just Trashed after reading the email title and first line of the message. No new Next Actions or Projects.

So, it is doable.  It takes practice and making it a habit.  Here is a link for more information on GTD coaching and teaching.


Thoughts & Tips For October

Wood-doorHealth Update (Bulged Disk & Bike Injury)

Things are going pretty darn good. Not back to 100% but I'm not sure that is totally possible.  Just did a Sprint Triathlon on Sunday, Sept. 29 (500m swim, 17K bike, & 5K run).  I was slower than I wanted, but I finished, didn't get hurt, and didn't finish last in my age group!

20190929_104027-01Getting Things Done (GTD)

Several things going on related to #gtd:

Technology & Tips

I have had a "free" version of Plex Server running on the home network to serve up digital movies, photos, and music for several years. The free version is a solid product. But recently I upgraded to a version that enables access to our family's collection of media remotely while not on our home network.  Wow! Very nice! Especially when you are on travel.  No more copying down files before going on a trip.  Just get what you want, when you need it, while on travel.

If you get to New Orleans, then I highly recommend you visit the World War II / D-Day Museum:

DSC01417-COLLAGEFuture

I am definitely ready for the 2019 Baseball Playoffs.  It should be a great October.

Quote I'm Thinking About

“I have nothing to offer but blood, toil, tears and sweat.” - Winston Churchill


A Guided David Allen Getting Things Done (GTD) Weekly Review

GTD-Weekly-Review-Graphic

One of the things that I've been "promising" to my GTD students at work is doing a guided David Allen Getting Things Done (GTD) Weekly review (PDF).

It finally made it off my SOMEDAY/MAYBE list to an active project, and I just recently posted it on my work's Intranet.

As I was recording I decided to make a version that is Internet releasable.  It is available below.

One of the reasons I did this was because I have personally found a great deal of benefit from many of the recorded weekly reviews that have been shared via GTD Connect membership

I have also learned a lot from David Allen's Weekly Review audio program.

I also like this summary of a Weekly Review posted to Doist.com.

2019-10-25 Update: This weekly review checklist is another good perspective to consider.

 Listen! (Size: 72.6-MB, Time: 1h19m24s)

Feedback is appreciated: sholden@pobox.com.

 


Thoughts & Tips for August & September

Omaha-woodOverload Museum - Photo: Steve Holden

Health Update (Bulged Disk & Bike Injury)

Things are going pretty well since my last update in July.  My current "perfect" weekly workout routine is: 30 minute run (Mon, Tue, Thu, Sat); Pilates & swim (Wed & Fri); and bike & swim (Sun). Also usually every day starts off with a 30-40 minute set of stretching, rolling, and core exercises.

Christy and I had a good time on the July 4th doing the 10K Old Pros in Scripps Ranch, and the kids did the Fun Walk/Run. It was the first time I  have run more than 5K in over a year.  My time was slow, but it felt good and nothing broke!

2019-07-04 06.59.44-COLLAGE

Traveling

In July, Christy and I had a weekend trip up to Napa for a wedding.  It was a lot of fun, but I would not recommend flying in/out of San Francisco International Airport because of the traffic coming/going to the Napa area.  It was pretty bad.  Recommend considering Oakland airport or Sacramento airport for visiting Napa.

DSC01040-COLLAGEWhen we were up in Napa we had some great beers at Field Work Brewing:

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In August, Christy and I made our regular trip to #hackersummercamp in Las Vegas for Def Con 27 (2019). I go to the conference during the day, and Christy gets time to read and relax. Then we get some dinner & craft beers, and binge watch a show in the evening.  In previous years it has been Homeland & Game of Thrones.  This year it was Season 1 of Westworld. You can get a copy of this year's Def Con conference report here: https://www.technewsradio.com/2019/08/def-con-27-notes-references.html.

DSC01306-COLLAGE

We also took Spencer, Carson, and some of Carson's friends up to Universal Studios in early August.  While they were at Universal Studios, Christy and I explored Griffith Park - hiking, multiple location sighting of the Hollywood Sign, seeing great views from the Observatory, checking out some outdoor movie sets (for instance the Bat Cave!), enjoying the Autry Museum Of The American West,  and had a great lunch at the Crossroads West Cafe.  If you have never been, I recommend it -- you can almost forget you are in LA!

2019-08-02 10.02.57-COLLAGE

Honoring My Mom

Also in the beginning of August my sister and her kids came down to San Diego for the weekend.  We had a wonderful time remember our Mom and spending quality time together - including a harbor cruise.

2019-08-03 09.20.58-COLLAGE

Getting Things Done (GTD)

Several things going on related to #gtd:

  • I taught two classes this summer at work - one at the end of July (Class#10), and another at the end of August (Class#11).  I'm going to be teaching at least one and maybe two courses in the DC area in September.
  • David Allen had a great presentation about "building the ultimate GTD application" at the #GTDSUMMIT, and I summarized all the content - video, audio, and documents - on my blog ---- LINK!
  • I am also very excited about the new book "GTD for Teens."  It is very approachable for teens, and young adults.  If you aren't a big reader (and like lots of pictures), then maybe this version is for you!

Technology & Tips

My trusty work Samsung Galaxy S8+ recently had an issue where it appears that the battery was expanding, and causing a gap to grow on the side.  I was able to get a replacement new phone - Samsung Galaxy S10+.  I'm really enjoying this new phone.  Here are some setup recommendations and tips that I ran across during my setup:

I am still enjoying the Sony RX-100 VI (6) ... but I just learned that there is a new Sony RX-100 VII (7) out now.

Future

Some plans are starting to come together:

  • Work trip to DC.
  • Work trip to New Orleans.
  • Sprint Triathlon at the end of the month.

Quote I'm Thinking About

"Simplfy, simplfy, simplfy ... Simplicity of life and elevation of purpose." - Henry David Thoreau


Getting Things Done (GTD) For Teens

Screenshot 2019-08-16 at 09.44.23This book - Getting Things Done (GTD) For Teens - is a very accessible version of understanding David Allen's GTD Methodology.  Being so accessible, it could be actually for anyone wanting to learn more about how to put GTD into practice in their lives.

Here is a video of Mark Wallace's talk about "GTD for Teens" at the GTD Summit 2019:

It is available on Amazon in Kindle, Paperback, and Audio formats (via Audible).


Building The Ultimate Getting Things Done (GTD) Tool

One of the more interesting talks (even though it was short) at the GTD Summit 2019 in Amsterdam in June, was when David Allen came on stage to talk about the "ultimate" GTD app.  I really enjoyed hearing more about the history that has been going on for almost 30 years on this subject.

Here is David introducing the topic at the summit (another VIDEO source & AUDIO source):

Here is a link to the PDF download.

There is also a recently posted interview with David Allen and Eric Mack on the topic via the subscription service GTD Connect (which I highly recommend) and recently posted here:

Eric also recently posted this blog post on the topic "David Allen and I talk about the ultimate productivity app".

Here are some of the pictures that I took during the talk:

Screenshot 2019-08-04 at 17.20.43


Freedom In A Free Society - Daily Stoic - July 18th

Screenshot 2019-07-20 at 14.24.48

The Daily Stoic: 366 Meditations on Wisdom, Perseverance, and the Art of Living by Ryan Holiday & Stephen Hanselman

The July 18th "Daily Stoic" reading was based on Marcus Arelious Meditations, 8.56.

It is pretty challenging --

"The foundation of a free country is that your freedom to swing your fist ends where someone else's nose begins. That is, someone else is free to do what they like until it interferes with your physical body and space. This saying can work as a great personal philosophy as well.

"But living that way will require two important assumptions. First, you ought to live your own life in such a way that it doesn't negatively impose on others. Second, you have to be open-minded and accepting enough to let others do the same.

"Can you do that? Even when you really, really disagree with the choices they're making? Can you understand that their life is their business and your is your own? And that you've got plenty to wrestle with yourself without bothering anyone else?"