My Travel Folders

Back in the day the David Allen Company would sell physical products like planners, file folder systems, inboxes, etc.  One of the last things I bought from them before they stopped selling physical products was their ORANGE mesh travel folder system.

Mobile File System GTD Nov2019It consists of the following folders:

  • IN - Your mobile inbox just like in your office at home and work.
  • TO OFFICE - Items that need to get back to your office.
  • TO HOME - Items that need to get back to your home.
  • ACTION SUPPORT - Anything that you currently physically need to complete PROJECTS or NEXT ACTIONS.
  • WAITING FOR SUPPORT - Physical items or reminder notes of items you are waiting for someone else to complete.
  • READ/REVIEW - Items you want to read or review while being mobile.

Based on my needs, I have added two additional folders:

  • REFERENCES - Key references I want to have with me while mobile. For instance physical copies of the GTD Mastering Workflow Series Methodology Guides.
  • CALENDARS/CONTRACTS - Print out of key yearly work and family/school calendars.  And then a select list of phone numbers and emails I might need to reference if I don't have my phone.

These could be duplicated today with a good label printer and quality plastic file folders.

You can still get a good amount of GTD material in electronic format like planner templates, methodology guides, workflow map, etc...


Thoughts & Tips For October

Wood-doorHealth Update (Bulged Disk & Bike Injury)

Things are going pretty darn good. Not back to 100% but I'm not sure that is totally possible.  Just did a Sprint Triathlon on Sunday, Sept. 29 (500m swim, 17K bike, & 5K run).  I was slower than I wanted, but I finished, didn't get hurt, and didn't finish last in my age group!

20190929_104027-01Getting Things Done (GTD)

Several things going on related to #gtd:

Technology & Tips

I have had a "free" version of Plex Server running on the home network to serve up digital movies, photos, and music for several years. The free version is a solid product. But recently I upgraded to a version that enables access to our family's collection of media remotely while not on our home network.  Wow! Very nice! Especially when you are on travel.  No more copying down files before going on a trip.  Just get what you want, when you need it, while on travel.

If you get to New Orleans, then I highly recommend you visit the World War II / D-Day Museum:

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I am definitely ready for the 2019 Baseball Playoffs.  It should be a great October.

Quote I'm Thinking About

“I have nothing to offer but blood, toil, tears and sweat.” - Winston Churchill


A Guided David Allen Getting Things Done (GTD) Weekly Review

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One of the things that I've been "promising" to my GTD students at work is doing a guided David Allen Getting Things Done (GTD) Weekly review (PDF).

It finally made it off my SOMEDAY/MAYBE list to an active project, and I just recently posted it on my work's Intranet.

As I was recording I decided to make a version that is Internet releasable.  It is available below.

One of the reasons I did this was because I have personally found a great deal of benefit from many of the recorded weekly reviews that have been shared via GTD Connect membership

I have also learned a lot from David Allen's Weekly Review audio program.

I also like this summary of a Weekly Review posted to Doist.com.

 Listen! (Size: 72.6-MB, Time: 1h19m24s)

Feedback is appreciated: sholden@pobox.com.

 


Thoughts & Tips for June 2019

Health Update (Bulged Disk & Bike Injury)

Things have been improving since my last month's update (May).  I think I've returned to my overall health level from February . I am tentatively planning my next Sprint Triathlon for the end of July. 

Strongest Conference

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I attended Mike Foster's Strongest workshop on May 16 & 17, 2019. It was an amazing learning experience and the people at the conference were super inspiring. Mike Foster has plans for another one so follow Mike on social media or listen to his Fun Therapy podcast for updates.

Strongest-CollageGetting Things Done (GTD)

At the end of May 2019 I taught my 9th Getting Things Done (GTD) course at work (over 90+ people trained since first class), and my GTD story was published recently on GTD Times.

Technology & Tips

Last month I mentioned I was experimenting in the morning with a Panda paper planning system.  After about a month thought I've made some adjustments because the written monthly, weekly, and daily planning part for my calendar and other item date specific items was not helping me that much.  However what was helping me during my morning devotionals was tracking on a daily basis:

  • what I was thankful for,
  • what I was looking forward to,
  • what God was telling me in my devotional,
  • what I could work on as person (these are coming from the Stoic daily reads from the book The Daily Stoic), and
  • how I am exercising.

This summer I am embarking on a big project with the help of my son Spencer to digitize 99% of all of our physical photos using this scanner -- Epson FastFoto FF-680W Scanner.

Future

This upcoming next month is going to be completely consumed by:

  • Spencer is graduating high school!
  • Carson, Conrad, and I are going to Europe from June 8 through June 23 (Germany, Belgium, France, Italy, Netherlands).

Quote I'm Thinking About

“You’re under no obligation to be the same person you were 5 minutes ago.” — Alan Watts


Thoughts & Tips For February 2019

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Photo by Cristina Gottardi on Unsplash

Slowly Improving To A Better State

Per previous posts (Nov Dec Jan) -- my Mom's sudden and unexpected passing on October 31, 2018 -- is still consuming a great deal of my energy and attention. Things are slowly getting sorted out, and there appears to be on the horizon some resolution on her house and the rest of her trust.  I am definitely learning a lot about patience and prayer.

Things are pretty stable with my back (I haven't had any pain since mid June), and my core strength has really improved with Pilates.  I am swimming on average three times a week and I started to run a full 5K on my run days vice run a minute then walk for 30 seconds (repeat 28x times).  Hopefully this will continue to be status quo.  I have signed up for a Sprint Triathlon in February, and look forward to trying out my new swimming wet suit (my previous race used my boogie boarding suit which worked but isn't ideal for swimming).

Thankful For

I had a safe trip to DC this past week.  My original flights had issues, but in the end everything worked out for the best.  And I was able to flow with the changes without getting myself super frustrated.  I think that might be because of the book on stoicism that I reference below, and some of the mindfulness training using Kevin Roses' Oak app that I mentioned last month.

Our family hosted two Australian students for a couple of weeks at the beginning of January.  They were a great addition to our family and we got to do a bunch of cool San Diego things together.

After much prayer, and many starts & stops with ups and downs our church has finally filled our Pastor Of Family Connections. YES!

Technology & Tips

As I mentioned last month (Jan) ... I switched my main Personal GTD "external brain" to Nirvana.  It is a really solid product, and I have to say I am very happy with it.  Check it out if you get a chance.  I'm still using Google Keep for tracking checklists and reference material.

I am really enjoying the Kentucky Straight Bourbon Whiskey from Basil Haydens.

My recent upgrade to the Amazon Kindle Paperwhite has really increased my daily reading.  The two books I'm reading daily for this year are: Unshakeable by Christian Cain (this is part of my morning devotional), and The Daily Stoic: 366 Meditations on Wisdom, Perseverance, and the Art of Living by Ryan Holiday & Stephen Hanselman (I read this in the afternoon when I take a break around 3 p.m.).  I also just finished the following book Brain Rules (Updated and Expanded): 12 Principles for Surviving and Thriving at Work, Home, and School 2nd Edition by John Medina.

Future

I have another trip to DC the first week of February, and then a bunch of meetings and a conference the 2nd week of February.  And then my UCSD Tritonman Sprint Triathlon which should be challenging but fun! Summer vacation planning is also starting to come together and it looks like June I'm going to be able to attend GTD Summit in Amsterdam.

Quote I'm Thinking About

“Time flies. It’s up to you to be the navigator.” – Robert Orben [THOUGHT: That’s why time is more about compass, then clock.]


Thoughts & Tips For November 2018


Very Sad News

The majority of this post was written before I learned that my wonderful mother - Marlies Holden - passed away unexpectedly yesterday (10-31-2018).  I am currently at the airport leaving for Sacramento.  Please pray for me, my family, and all those hurting right now.


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Health Update

Again ... the Pilates physical therapy courses I have been taking have been making a big difference in my overall physical health.  My core is stronger and it has been almost 5 months since my major back pain incident -- basically everything is going better than expected (no pain, no real negative effects).  I am slowly getting back to running, but trying to keep that limited by doing intervals of running for 1 minute and then walking for 30 seconds (repeat 28x times).

Technology

I just ordered the new Kindle Paperwhite and I'm looking forward to the upgrade.  I really like reading on my Kindle vice phone or iPad.  

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Thankful For

My work related trips in September were good and productive. I really enjoyed the National Air Force Museum in Dayton, Ohio; and highly recommend going if you have 4-6 hours:

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And the trip to Omaha, NE was great because the weather was very enjoyable (these are pictures from an afternoon run):

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My last David Allen Getting Things Done (GTD) class for FY2018 went well.  And the concert with Maggie Rogers and Mallrat was awesome:

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Future

We have some tentative plans to go to the mountains the weekend of Veterans Day, and then a trip to Palm Springs area just before Thanksgiving.  The week of Thanksgiving should be fun as we always host Thanksgiving dinner, and the family and some close friends play a friendly game of touch football before eating.  And then we can also start decorating for Christmas.

Tips

I watched on the plane back from Omaha, NE a very interesting documentary called "Neat." Basically it is well done history of bourbon in the United States.  It really captured my attention, and I think I going to be deep diving on the topic of bourbon for a while.

If you are using Google Chrome, then I highly recommend checking out the extension Clipboard History 2.  It keeps a running log (as long as you want) of items you have cut-n-pasted.  I find it really useful to cut down re-typing links or other material when writing.  It also is a handy history of what you have been working on.  If you cut-n-paste passwords though, you might want to look at the settings around clearing the history after a certain number of items, and maybe not do a cloud sync of your clips.  I haven't looked into the security of the data protection in the tool.  Better safe than sorry.

Quote I'm Thinking About

“Do your own thinking independently. Be the chess player, not the chess piece.” – Ralph Charell


Thoughts & Tips For October 2018

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Health Update

Things are slowly getting better.  The Pilates classes I have been taking are really making a difference.  My core is really getting stronger.  I did pretty well on my 2nd Sprint Triathlon beating my expected time by a couple of minutes:

IMG_20180916_055951-01-COLLAGETechnology

I finally broke down and got some Bluetooth workout/running/gym headphones.  I think I picked these because of the price, they were from Anker which I think has good Q&A, and the overall reviews.

Thankful For

This past September had a lot to be thankful for.

My friend Mark Horstman from Manager Tools was in San Diego teaching a group of leaders at my work how to do Better Interviewing.  I highly recommend this training:

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I got to see my favorite band Chvrches with my family.  My daughter and I were in the front row with my friend Bruce from Texas.  It was a very memorable show:

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Also the opening band was Lo Moon and they are awesome:

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My niece's wedding was also wonderful:

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And my last training class for Getting Things Done (GTD) at work in FY2018 was great.  It is awesome to be able to help others better manage their lives in a productive and effective way:

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Future

I have a couple of work related trips that should be very interesting and I am planning to learn a lot at them.

Another great musician - Maggie Rogers -- and her opening band Mallrat are coming to San Diego in September and I'm so looking forward to seeing them live.

Tips

Do you have a Roomba that is running slow because of old batteries?  This was out situation over the summer.  I'd charge the Roomba and then it would only be able to do half the room before needing to be recharged.  I got this battery replacement and it is like we have a new Roomba.

I have probably said this before, but 3x5 cards seem to be the best possible note taking solution for me.  I recently bought some cards that were "not the cheapest" and had some  thickness to them.  The newer cards are very nice to write on and because they are firm and solid, more enjoyable to use.

Quote I'm Thinking About

“If your compassion does not include yourself, it is incomplete.” — Jack Kornfield


Thoughts & Tips For September 2018

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Picture from RawPixel

Health Update

Back in July and August I mentioned my recent lower back injury with sciatica down my left leg.  I've seen some improvement in my numbness on my foot via some customized pilates physical therapy.  I'll know more after I complete the total of 10 sessions (5 1on1; 5 group). I'm working hard to avoid surgery.

Technology

I recently picked up a Philips Hue starter kit that came with two bulbs and hub for our master bedroom.  The main reason was to get less "blue light" 1-2 hours before heading to bed.  There are a lot of positive health and sleep reasons for reducing blue light before going to bed (Harvard Medical School.) So far it seems to be working well with the Google Home & Google WIFI system we have working at home and the Hue app is pretty easy to use also.

Thankful For

This year's DEFCON was amazing and you can check out my notes from the conference here: TechNewsRadio.com.

My favorite band - CHVRCHES - played a show for Jimmy Kimmel and I was able to attend.  Several videos of the performance can be found on YouTube: Video#1, Video#2, & Video#3. It was very cool to hang out with other CHVRCHES Fan Podcast friends and I managed to get a picture with the band after the show.

IMG_20180814_190909-02We also had another wonderful couple of days camping at San Elijo State Beach

Future

I completed another Vital Smarts' 1-day Getting Things Done (GTD) class in August and I have one more to do in September to close out FY2018. 

My next Sprint Triathlon (500-m swim, 15-km bike, & 5-km run) will be September 16, 2018. 

CHVRCHES are coming to San Diego on September 20, 2018.

My niece Haley is marrying Alex at the end of the month!

Tips

I really enjoyed the new Getting Things Done (GTD) book called "Getting Things Done for Teens."  It is an easy read, has great examples, and a bunch of new perspectives that is very refreshing.

Speaking about reducing "blue light" I've also turned on the reduce blue light options on all my devices from sunset to sunrise.  I've been sleeping much better the last couple of weeks since doing this blue light reduction and not having any caffeine after 3-pm in the afternoon.  I got these ideas to try out via Kevin Rose's podcast on the topic of sleep with Professor Mathew Walker.

Quote I'm Thinking About

“You don’t have a soul. You are a soul. You have a body.”  — C.S. Lewis


Thoughts & Tips For August 2018

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Thrown For A Curve (Update)

See July update for my first report on my recent lower back injury with sciatica down my left leg.  Things are improving, but I'm still having numbness on my left foot and periodic spasms & tightening on my calf and glute muscles.  A review of my MRI with an orthopedic surgeon opened up the possibility of future surgery but that is still TBD.

Technology

I was able to move to Windows 10 on a new Dell tablet at work before the end of June 2018 deadline.  All in all it is working great, and I like having Type-C connectors on my work tablet and my personal HP Chromebook 13G1. For instance the same power adapter can be used on both.

Thankful For

Our July camping trip to San Elijo State Beach was awesome, and I did my first Sprint Triathlon (400m swim, 15-km bike, and 5-km run). I really enjoyed the sprint triathlon format even with my "physical recovery" slowing me down.  I'm already planning to do another one in September.

Future

I completed another Vital Smarts' 1-day Getting Things Done (GTD) class in July.  I currently only have material available for two more classes -- one in August, and then one in September.

DEFCON is coming up in August.  That should be fun.

We have another San Elijo State Beach camping trip planned for August.

Tips

I've been using some cream with Arnica on my sore muscles.  It is really good.

Quote I'm Thinking About

"The enemy often tries to make us attempt and start many projects so that we will be overwhelmed with too many tasks, and therefore achieve nothing and leave everything unfinished. Sometimes he even suggests the wish to undertake some excellent work that he foresees we will never accomplish. This is to distract us from the prosecution of some less excellent work that we would have easily completed. He does not care how many plans and beginnings we make, provided nothing is finished." - St. Francis de Sales


Thoughts & Tips For July 2018

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Picture from RawPixel

Thrown For A Curve

On the morning of June 5th I tried to sit down in my office chair before going to work, and suffered some major lower back pain and sciatica down my left leg. In an instant, I was pretty much in deep pain and immobile. Luckily my son Conrad was able immediately take me in to see my doctor, and I was given some medication to ease the pain, relax the muscles, and hopefully heal the back pain area.  I am slowly recovering, but I am still experiencing some tingling in my left foot, so I have an MRI being scheduled and physical therapy planned for early July.  I pretty much can't run (which is a big transition for me), however I can swim, walk/hike, and ride a bike so that is better than being on bed rest for sure.  Currently most of my exercise is being supplemented with 45 minutes of daily stretches and strength training.

Technology

I was able to move to Windows 10 on a new Dell tablet at work before the end of June 2018 deadline.  All in all it is working great, and I like having Type-C connectors on my work tablet and my personal HP Chromebook 13G1. For instance, the same power adapter can be used on both.

Thankful For

My 5oth birthday party was great.  I had it at one of my favorite breweries -- Burning Beard.

I am thankful that I have improved as much as I have, and I need to realize how much my current mobility is when compared to June 5th.

I wasn't able to finish the MBSE class in early June because of my back injury, but the 2nd course at the end of June was good.  I passed, so I'll be completing my certification in Systems Engineering (Level 2) soon.

Future

I am offering three more Vital Smarts' 1-day Getting Things Done (GTD) classes at work -- one in July, one in August, and then one in September.

DEFCON is coming up in August.  That should be fun.

We also have a camping trip to San Elijo State Beach planned for the end of July.

Tips

One of things that made it possible for me to sleep during the first two weeks of back pain & sciatica was a TENS machine that I got on Amazon last year  to help with healing an Achilles injury I had.  I am now a super big fan of the TENS devices.    

I am pretty excited to share my Retro 80's Synth playlist (also on Spotify) that I started as part of www.chvrchespodcast.com. It is especially cool when fans of the podcast say they are enjoying the playlist.

Quote I'm Thinking About

"Your word is pure magic, and misuse of your word is black magic.” - Don Miguel Ruiz