Google Keep Tip - Getting Things Done (GTD) Workflow Lists Via Colors
Saturday, July 02, 2016
For the last couple of years I have had my personal* implementation of David Allen Getting Things Done (GTD) deployed in Google Keep.
Google continues making very useful updates to Google Keep: Self Organizing Notes (via Tech Times), Diagrams (via The Verge), and Improved Labels (via Google). These have made doing GTD (Wikipedia) in Google Keep even easier.
Here is how I am doing the major GTD Workflow Lists using the Color feature in Google Keep (great support site) for items:
It would be great if you could rename the colors but that currently isn't a current feature. So I created above categorization, and through the course of using them this way I've been able to remember them by color and position. I also printed and laminated the above graphic, and have it positioned easy to read in my desk area.
The Google Keep search function lets you search by color (just two clicks on my Chromebook, tap-slide-tap on Android) so I can see all my Next Actions by searching on RED. Or all my Projects by searching on BLUE.
These are all pretty standard workflow list categories. The one that I've added that might not be familiar to you is Dashboard (YELLOW). This concept also came David Allen from a conversation that he had on a podcast when he was writing his Making It All Work book that came after the Getting Things Done book.
In that podcast, David described a MindMap he was using called his Dashboard that was anchoring him to his big ticket items for any given moment. Since things were moving very fast for him at the time it was a great way to stay focus and prioritize his attention. I've used this concept at work for years with my work* MindMap/Outlook system, and just moved it to Google Keep isn't it really isn't MindMap specific.
So I check my Dashboard regularly. These change day-to-day and sometimes by the hour. The top part of the YELLOW search are notes that I want to see on a very regular basis and the items that are archived are actually my Dashboard references:
I also created a Label called "+colors" and have made this handy reference that is always one click away via Label selection or search:
If you have any questions or comments then please let me know: @sholden on Twitter.
*Yes, I have two separate systems which is not recommended by David Allen but works for me. One is for work using only work resources (computers, software, etc.). And one for home/personal that uses my own personal resources. When I need to bridge them I usually use email.