I'm going on my fourth moleskine as my primary David Allen Getting Things Done (GTD) capture device. The first one covered 2005, for some reason 2006-2007 was captured in one, and last year (2008) went into a single moleskine.
Here are some of the steps I've refined in setting up my 2009 moleskine:
- Use my Dymo labler to print up my labels (see below) and contact information in case I loose my moleskine.
- Contact information is taped right up front and includes cellphone, email addresses, home phone & address; and $20 reward notice if returned.
- Labels: References - Information [start on page 1]; Inbox - Notes - Tasks [starts on page 9]; Calendar [page 192]; Contacts [page 190]; Roles & Responsibilites [page 188]; and Projects [page 174].
- Print out a small 2009 year calendar via Pocketmod (tape on front inside cover)
- Print out a small DIY Planner Hipster PDA GTD Reference Card (tape on back inside cover)
Some things I've learned over the last couple of years:
- Form-factor and ease of pen & paper has been very beneficial to me.
- Thinking of the "notes" section as an Inbox has really made it more appealing to capture everything in the moleskine. I start each day with a new line and keep things in chronological order. Once I process something, I mark it done using a yellow highlighter.
- I rarely capture items in the Calendar section except for personal items. Work items seem to end up in Outlook without making it to pen & paper.
- I do capture more Contacts than Calendar items using the moleskine. It happens mostly when I'm on travel, and capturing some new information away from my computer or cellphone.
- Previous years I have not had a Projects section, but after attending a David Allen Roadmap Seminar this past summer I started doing this, and it has paid off as a good Weekly Review resource. It also turns out that at times I only have my moleskine, and I can do some productive brainstorming during downtime with just the Projects list in the moleskine.
- Another item added after the Roadmap Seminar was the Roles & Responsbilities section. This is great to review from time to time during downtime, and it helps to keep perspective on what is important to me at 30,000-ft and higher levels.
Do you have any good GTD moleskine tips that I might consider? Leave a comment or drop me an email.