Steve Holden's Blog

Recommended - Introduction to Snow Leopard's Automator & Services

MacBreak Weekly #235 (Part 1) starts off a great informative series (Part 1 of 4) to introduce the new features found in Automator and Services in Snow Leopard.

There are additional videos: #236 (Part 2), #237 (Part 3), and #238 (Part 4). More information can also be found at: www.macosxautomation.com

Summary - Doing A GTD Weekly Review Via Twitter

I wasn't able to attend this event but I thought it was important to capture and share.

Kelly Forrister at the David Allen Company recently did an innovative event on Twitter (#GTD #Tweekly).  It was an interactive Getting Things Done Weekly Review.  Here is the sequence via 29 tweets that she posted:

1. Hello everyone! Ready? We'll do this in 3 parts/11 steps
2. PART ONE: GET CLEAR. Collect loose paper and materials. Gather everything that's loose into an Inbox, Tray or folder.
3. You have 5 minutes for this step. Go...
4. You all have one more minute on step one: Collect loose papers and materials.
5. PART ONE-STEP TWO-GET CLEAR: Get In to Zero. Choose the inbox that can good progress on in 5 min--email? paper? VM? Go!
6. a good way to process in is 4D's: Delete it, Do it (under 2 mins), Delegate it, Defer it (onto a list)
7. PART ONE-STEP THREE-GET CLEAR: Empty your head. Open a Word doc, or grab and pad and clear your head for 5 minutes. Go.
8. STEP THREE - SOME MINDSWEEP TRIGGERS: Family, health, meetings you've had, meetings you're going to have...
9. SOME MORE MINDSWEEP TRIGGERS: Your direct reports, finances, 401k, the dog, your car, health appts you've been putting off...
10. PART TWO, STEP FOUR-GET CURRENT: Review your Action lists (or maybe you call them Tasks or To Do's.)5 minutes start now. Go!
11. 2 more minutes to review action lists--are they current? anything to mark done? anything trigger you to add?
12. PART TWO-STEP 5-Review previous calendar info. Any triggers?
13. Many times reviewing your old calendar (go back about 3 wks) catches things you meant to do. 3 more mins left
14. PART TWO-STEP 6-REVIEW UPCOMING CALENDAR DATA - anything you should start getting ready for? Go!
15. REVIEW UPCOMING CALENDAR TIP: if you find something you need to process, you can add to your mindsweep for now.
16. if you don't get anything on reviewing your calendar, try going further out. Recurring Tasks are great for calendar.
17. PART TWO-STEP 7-REVIEW WAITING FOR - if you've got a list review it. If you don't have one, what are you waiting on?
18. WAITING FOR TIP: Review your email Sent folder. Usually some waiting for's hiding in there.
19. PART TWO-STEP 8-REVIEW PROJECT LISTS. Projects are your outcomes that require more than one action step. Go!
20. PROJECT TIP: Projects are typically completed within 18 mos. If you can NEVER mark it done, it's likely an Area of Focus.
21. PROJECT TIP: Most people we coach have 30-100 current personal & professional projects. Don't be surprised!
22. PROJECT TIP: If you are not willing to take any next action on a current project, are you sure it's not Someday/Maybe?
23. PART 2-STEP 9 - REVIEW CHECKLISTS - birthday checklists? travel checklists? home mntce? Go!
24. CHECKLIST TIP: Maybe you want to CREATE a checklist? Anything recurring that would be good? What to always pack for vacation?
25. PART 3-GET CREATIVE!-STEP 10-REVIEW SOMEDAY/MAYBE: If you have one, update it. If you don't have one, create it!
26. SOMEDAY /MAYBE TIP: S/M is not just a "fantasy wish" list. It can be a fantastic place to stage "not yet" projects.
27. SOMEDAY TIP: You'll trust S/M list(s) more if you know you're actually going to review them again. Otherwise they'll die.
28. PART 3-STEP 11-BE CREATIVE & COURAGEOUS! Any new thought-provoking, creative, risk taking ideas to add to your system?
29. CREATIVE & COURAGEOUS TIP: What's REALLY got your attention in your job, family, environment? This is the last step!

It is my understanding from the GTD Virtual Study Group which did a quick review at the very beginning of their latest podcast is that the timing for this weekly review was limited to 1 hour with all the major items (11 steps) taking approximately 5 minutes each.  The big take away from many of the participants was that they were  amazed at what they accomplished in 1 hour.

Other recommended resources during the Twitter session were:

• Weekly Review CDs
• Weekly Review Summary Article 
• Weekly Review Guides

I've listened to the Weekly Review CDs and I personally recommend them.  The guides are excellent also, and I use them when I need references during GTD processing.

Some Music Podcast Recommendations - Interviews, Blues, Rock, Classical, Electronic

I have a pretty wide set of musical tastes that includes more than just the Jersey Boys, and Frankie Valli & The Four Seasons.

There were recently several interesting music related podcasts from San Diego's KPBS These Days:

• The Bird and The Bee
• West Indian Girl
• Oxford American's Southern Music Issue
• Earl Thomas Performs In Studio (Video)
• In Studio Presentation Of A Stradivarius Violin

When I'm in the mood for the blues I always turn to The Roadhouse podcast.

When I'm in the mood for classical music, I find WGBH Classical Performance Podcast to be great.  I also find the classical feed on CBC Radio 2 to be a nice streaming option.

The Magnatune "great pianist" podcast is very good if you want something 'lite' playing in the background.

The Alternative Classix Podcast is a well produced and researched 80s 'new wave' radio show you will not be disappointed with.

For those that like electronica and/or techno ... I highly recommend:

• SomaFM's Grove Salad
• IndieFeed:Electornica
• DJ Amber's iamthedj podcast
• DJ Steve Boy's podrunner
• Radio 538: Tiesto's Club Life

If you want something more mellow but still pretty electronic then check out the Ultima Thule Ambient Music podcast.

I also enjoy the Coverville podcast and the Rock'N'Roll Geek podcast.

Podcast Recommendation - Berlin Airlift Book Review

I just finished a highly recommended podcast interview with Andrei Cherny over at the Pritzker Military Library in Chicago about his book "The Candy Bombers." 

It is a great intro and overview to the history of the Berlin Blockage, and the remarkable airlift that changed history. 

While listening to the podcast it made me think a lot about what Dan Carlin over at the Hardcore History podcast likes to say about examining/studying/imagining one of those major "what if" time period scenarios in history.  By many accounts, if the airlift didn't work the "Cold War" could have been over (with the Russians controlling all of Europe) or radically different by the end of 1948.

Old School Netbook - HP TC1100

The GDGT Podcast #3 with Ryan Block and Peter Rojas finally got around to talking about "netbooks" after teasing us in Podcast #1 and Podcast #2.  It was a great discussion, and they asked for recommendations from listeners on what they would recommend.

My recommendation based on some recent research would be the MSI Wind.  A lot of what I have been able to gather comes from a variety of blogs and gadget sites, but is heavily based on comments/research/analysis made by Kevin Toffel at jkOnTheRun's Mobile Tech Roundup podcast.  The MSI Wind seems like the right mix of features vs. cost -- the biggest bang for your buck.

That being said, for the last couple of years I've been using a Hewlett-Packard (HP) TC1100 as my "netbook" or "Internet tablet" around the house and on family vacations. It continues to fit  many of my needs, and still has a great run down of features:

• pen interface
• Windows XP SP2 the Tablet Extensions
• support for tablet and standard laptop form factors
• pretty good keyboard if needed (I don't use it that often)
• 802.11a/b/g WiFi
• two USB ports
• 1024 x 768 ( XGA )10" LCD screen
• Bluetooth
• 3.5mm headset-microphone jack (great for SKYPE)
• full PC Card slot (like for EVDO)
• ~2 hours of battery life [with 2 backups available]
• SD card slot
• modem (actually useful if you need to send a fax)
• 10/100 Ethernet port

What I use it for:

• browsing (IE, Firefox, Chrome, WebKit, Flock, Safri)
• cloud applications (Google Docs, Gmail, Evernote, Newsgator)
• iTunes 'news' podcasts (Fox, CNN, NYTimes, WSJ, CNET, Stratfor, CBS Radio, InfoWorld, CNET, NPR)
• social networking (Twitter, FriendFeed, Meebo)
• communications (SKYPE, Gizmo, Thunderbird)

If you go the route of trying to find an TC1100, I would definitely recommend the version with an Intel Pentium M chip, and get as much RAM as possible.  Mine has 1.5-GBs.

Any other options for an old school netbook?

Conference Update - GTD Roadmap, New Media, MT Communications, Office 2.0

I was recently able to attend a David Allen Getting Things Done (GTD) Roadmap seminar during one of my regular trips to Washington DC. 

It was a fabulous one-day conference. 

As someone who has been practicing some form of GTD since 2004, it was great to finally get to learn from David Allen in-person.  The Roadmap material was, frankly, excellent for someone in my situation who tries to practice GTD on a daily basis and is maturing in the model.  For instance for me, my Runway is pretty well managed, as is my Horizon's of focus above 20,000 feet. But I do struggle with Projects (10,000 feet) and consistent Weekly Reviews.  This year (2008) could be considered the year of getting a handle on both Projects & Weekly Reviews. After this seminar, I definitely think I have some good best practices to move forward with.

There are three other conferences that have my attention right now:

I will be at the upcoming New Media Expo (NME) 2008 speaking on "Getting Started With Audio Editing - Hands-on With Audacity." More information about my Audacity related resources over at AztecMedia.net/Audacity.  Christy is going to go with me this year, and we hope to get some Jersey Boys Las Vegas interviews completed for the Jersey Boys Podcast. And yes, we will be seeing the show again while we are there. ;-)

I am also planning  to attend the Manager-Tools.com Effective Communications conference in San Antonio, TX on September 9-10, 2008.  This should be a great conference and if you are a manager, you should really consider attending.  Or at the very least, go over to Manager-Tools.com Getting Started page and get started.

The other conference that is on my radar but I don't think I'm going to be able to attend is Ismael Ghalimi's Office 2.0 Conference.  David Allen is going to be giving the keynote which is great, but the line-up of other speakers is impressive, and the content seems right up my alley.  If you are interested in attending, you can save $100 off the conference fee by using this link that Ismael gave me.  For those who are GTD Connect members, David recently interviewed Ismael for the In Conversation podcast.  It is a very good podcast that examines what Ismael is up to with regards to Office 2.0, and gets deep into the personal GTD systems Ismael is deploying.  He is definitely an impressive 'cloud/virtual systems' guy.

 

Some New Cold War History Recommendations

I am a big history buff. I am particularly interested in stories about World War II and The Cold War. 

I came across a bunch of recently released Central Intelligence Agency (CIA) docs at the Federation of American Scientists (FAS.org):

• "The Secret War in Korea, June 1950 to June 1952," March 1964 [pdf]
  
• "Record of Paramilitary Action Against the Castro Government of Cuba, 17 March 1960 - May 1961," May 1961 [pdf]
• "The Evolution of Ground Paramilitary Activities at the Staff Level, October 1949-September 1955," November 1968 [pdf]
• "The Berlin Tunnel Operation, 1952-1956," 24 June 1968 [pdf]

They all have some pretty interesting information in them.  I am fascinated by considering what the redacted parts contain.

The Cold War has many different angles and perspectives. One of the other resources that is really interesting is from Tony Kahn over at WGBH's Morning Stories podcast.  Tony produced the following series called "BlackListed" (RSS):

In October 1947, the House Un-American Activities Committee opened its hearing into Communist influence in the movie business and promptly denounced 19 prominent directors, producers, screenwriters, and actors as enemies of the state. One of them was Hollywood screenwriter Gordon Kahn, whose films include All Quiet on the Western Front and The African Queen.
    
In this six-part personal history of the Hollywood Blacklist, Gordon Kahn's son, Morning Stories producer Tony Kahn, tells the story of his father's 15 years of persecution and the fear that followed him, his family, and thousands of other Americans for being accused of having the wrong political ideas.

I have currently listened to three of six podcasts, and I am really enjoying this very well produced audio program.  No matter what your political views this is is a podcast that should not be missed.

MP2 Preview Feature Missing in Mac OS X Leopard

I recently updated my Mac Book Pro to Mac OS X 10.5 Leopard.  The upgrade process was pretty seamless and I only had a few initial performance issues that seemed to go away with time.

I did notice one missing feature this morning while doing some audio troubleshooting on a just eBay purchased Telos-One with Paul Figgiani and Victor Cajiao that the Leopard's Finder no longer allows you to preview MP2 files in the Columns view or in the new Quick Look feature.

This feature was in Mac OS X 10.4, and I am perplexed on why it would go away. 

For podcasters and other audio engineering folks MP2 are used a great deal in collaborative post production.

If anyone knows a work around or a way to enable the lost feature, please let me know.

Multi-Topic Update: San Diego Fires, Jersey Boys, Technology

The last week or so has been extremely crazy and busy. 

First up the San Diego Wild Fires (aka FireStorm 2007) have been all consuming, and I'm happy to report that my immediate & extended family, friends, and co-workers in the San Diego area have been spared major hardships.  But our hearts go out to those who lost love ones or their homes.  The fire fighters and public safety folks have been outstanding and they deserve a ton of credit & praise.  Thanks!

The weirdest thing about the fires, was that during the whole time it was going on, Christy and I have been in Jersey Boys heaven.  They have released a new Jersey Boys Book, Frankie Valli has an excellent new album out called "Romancing the 60's", the touring cast is in San Diego, and we traveled to New York City (NYC) / New Jersey (NJ) on Sat. 10/20 returning Tue. 10/23 for the Fan Tribute and to interview Tommy DeVito. And did we mention we've seen the musical three times in six days: Fri. 10/19 (Opening Night in San Diego), Sun. 10/21 (Broadway), and Wed. 10/24 (Cast Talk Back in San Diego).  Yes ... we are crazy.

Lastly a quick update on some technology stuff.  Things are still going on over at TechNewsRadio but a little slower than I'd like.  My fellow FriendsInTech members have put together another new Halloween special called "It's The Great Server Chuck and Kreg."

Other quick tech mentions:

I recently upgraded from a Cingular 8125 to an AT&T Tilt and I'm really loving the new phone with high speed 3G/UMTS/HSDPA connectivity plus Windows Mobile 6 and integrated GPS.  The camera is also a big improvement, as is the keyboard/button interfaces.

A couple of weeks ago I did upgrade my 8-GB 2nd Gen Apple iPod Nano to an 8-GB 3rd Gen Apple iPod Nano.  I have some unboxing pictures posted to Google.  I like the video option a great deal. I used it to watch dozens of video podcasts recently on the trip back to NYC/NJ.  I have also been using it a lot at home sitting in bed or by my computer using a DIY  Lego stand.

I have also picked up a copy of Apple's new OS X via Amazon.  I hope it gets here soon so I can rebuild my old G4 iBook for Christy and finally get her off of Windows XP and spare her the horror of Vista.

Jersey Boys San Diego Ticket & Dining Deal

There is a special deal for folks who are interested in attending Jersey Boys* when it comes to San Diego from Oct. 19 - Nov. 11, 2007:

San Diego Cohn Restaurants' Jersey Boys Ticket & Dining Deal!

This is a deal that I was able to get permission for the Jersey Boys Podcast to promote. This is not a paid advertisement.  It is just one fan helping others get a good deal, and see one of the best musicals I've ever seen.

In semi-related news, Frankie Valli discusses his new album "Romancing the 60's" on the Jersey Boys Podcast #049.

* Authentic, Profane,  Jersey Vocabulary is used in this production.